EMC HR Advisor | Students Union UCL Students' Union UCL is an organisation that exists to make more happen. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. /Tx BMC Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. If you had previous extensions for the same assessment, state the most recent deadline. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. What would you like the Union to do? All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. Your evidence will need to cover the full period for which you are requesting mitigation. 419 0 obj <> endobj Extenuating Circumstances | IOE Student Helpdesk - UCL - University Back-to-back self-certified ECs are not allowed. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ London, E16 2RD %%EOF However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. EMC HPpuVru0 You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. We provide opportunities for 300 staff and have an annual turnover of more . What falls under extenuating circumstances? Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Need support during your admission journey? If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Any claims submitted after the assessment has started must be accompanied by evidence. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream butler county election office phone number / . However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. You should be informed of the mitigation decision within one week of the EC Panelmeeting. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. What qualifies for extenuating circumstances? In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Students will not be entitled to their SoRA adjustment again on top of an EC extension. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Letter or certificate froma doctor or other registered medical professional external totheUniversity. . If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. If you are still unable to meet the deadline you must submit a conventional EC. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ /Tx BMC Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . Self-certified ECs: No earlier than 2 weeks before the deadline. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. Extenuating circumstances - University of Plymouth If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. We are not able to process ECs or respond to queries that are submtited by non-IOE students. Read the Extenuating Circumstances regulations before completing this form.2. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. before 12.00 noon on the due date. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. ANYWAYYY enough about meeee plz dont leave me hanging. Police/crime report (a crime number on its own isnotacceptable). If youre struggling with situations beyond your control, extenuating circumstances could help. /Tx BMC Then youll know where you are and how best to proceed with the assignments involved. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. All coursework should be submitted by 12.00 noon on the stated deadline. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". Although we encourage you to discuss coursework with others, the final product must be your own work. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. EMC Changes to the face of Oxbridge applications for the 2024 application cycle how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. The evidence must have (if applicable toyoursituation): Illness of a dependent or relative: Medical certificate or doctors letter, as above. At this point it is too late. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. But you cannot self-certify once the exam has started; you must provide evidence. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Figures captions and table titles. Examination stress is a common experience and not usually considered an extenuating circumstance. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. Where a student has a SoRA, extensions will be granted from the adjusted deadline. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. /Tx BMC Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. Step 3: submit your application. . A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Extenuating Circumstances: a guide for students Please avoid sending photographs that you think illustrate your condition. Our job is to make sure you feel supported every day. EMC Here are three students sharing their experiences of applying for financial support from us. exams) to the next assessment period. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. EMC We may be able to support you better through the wider Student Support Framework. From a casual class to captaining a competitive club, live an active lifestyle with us. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Not submit your assessment at the usual time, but have an opportunity . Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. If the request is accepted, the student may be granted an extension. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Ifyou are still unhappy after the review, you. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Step 2: gather the relevant evidence for your application. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Source: Glenn Cartsens Peters/Unsplash. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. , normally no more than one week after the first affected assessment. Well keep you active in a way that works for you. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. If you submit your essays online, chances are your extenuating circumstances form will also be online. Take a look in your student handbook to find the extenuating circumstance procedure. SeeSection 2.7: Self-Certification. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. and must cover the full period for which you are requesting mitigation. UCL have a Self-Certification Policy in place for the 2022/23 academic year. Source: Kyle Loftus/Unslash. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Please refer to SHS Faculty for penalties for over-length work. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. See the assessment regulations. /Tx BMC The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Illness and unexpected disruptions to your exam or assessment If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. All Extenuating Circumstances claims must now be submitted on Portico. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Coursework and project submissions dates are all available on the Moodle pages for each module. Were led by studentsand that means youre in charge. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. You can self-certify for ECs within certain conditions. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. UCLs Grounds for ECs explain what will normally be considered. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Coursework UCL Department of Geography There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. Work will not be accepted by email. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. This is synonymous with "mitigating," or "exceptional" circumstances. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. EMC The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. includes details of all the different support that is available to you. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You may wish to start by speaking with your personal tutor. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream How to apply for extenuating circumstances? You can submit a self-certified EC to cover any assessments (including exams) falling within that period. how to apply for extenuating circumstances ucl If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. The information you need to support you with an extenuating circumstances claim can be found below. Read about our Research Excellence Framework submissions and results. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Our events are designed to help you meet people, try new things and have fun. After that, it is your work, and we normally see it only in our capacity as examiners. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You can find further details in UCL's Self-Certification Policy. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. Victim of crime :Police/crime report - a crime number alone isnotacceptable. Appeals should be submitted within 10 working days of receiving your outcome. HA However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. there will be no penalty for submitting late). All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. 535 0 obj <>stream All coursework, projects and dissertations must be submitted. Deadlines for Geography modules are available from the Moodle pages for each module. If your evidence isnt written in English, you must provide a notarised translation. You will receive a written response as soon as possible. Self-certified EC claims must be submitted before the assessment deadline/date. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. Short-term illness and other Extenuating Circumstances | Students - UCL ECs are designed for emergencies. Luckily, extenuating circumstances are there to support you during these situations. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Non-IOE students should refer to their own faculties for EC advice. Letter from your doctor or medical practitioner). This year, students will be allowed to self-certify (apply without formal proof) for an EC . Compiling the relevant documents and information can help speed your application along. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. EMC This step-by-step guide will clarify how to do that. . endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream However, you have the right to appeal your results via theAcademic Appeals Procedure. Extenuating Circumstances | Students' Union UCL